# Update: Communication Tools Editor **Released:** Wednesday, November 26, 2025 ## What's New Managing your communication apps just got a whole lot easier. We've built a full-featured editor for your Communication Tools, making it simple to organize all the places people reach you - and access them exactly when you need them. --- ## Customize Your Communication Tools ### Visual Editor for All Your Tools The new Communication Tools editor gives you complete control over your communication launchpad: **Quick Add Popular Tools** - Click any popular tool (Gmail, Slack, Outlook, Teams, Basecamp, and more) to add it instantly - Tools that need configuration (like Basecamp or Jira) prompt you for your account details - Icons are automatically added for recognized services **Add Any Custom Tool** - Click "+ Add Custom Tool" to add any website or app - Works with web URLs (https://...) and app-specific URLs (obsidian://, notion://, slack://) - Perfect for client portals, internal tools, or niche apps we don't have built-in **Edit and Organize** - Edit any tool's name, URL, or group - Remove tools you no longer need - Everything saves automatically ### Organize by Groups The real power comes from organizing tools into groups that match how you work: **Example Setups:** *By Priority:* - **VIP** - Important/filtered inboxes only (for shutdown) - **Work** - All work communication tools - **Personal** - Personal email and social *By Time of Day:* - **Morning Batch** - Everything you process in your communication block - **Quick Check** - Just the essentials for mid-day scans - **Shutdown** - VIP only (resist the urge to check everything!) **Launch Entire Groups** - Each group gets a "Launch [Group Name]" button - One click opens all tools in that group in new tabs - Perfect for batching your communication processing ### Command Palette Integration Access your communication tools without leaving your keyboard: 1. Press `⌘K` (Mac) or `Ctrl+K` (Windows/Linux) 2. Type the name of any tool 3. Press Enter to launch it You can also type "communication" to go directly to your Communication Tools page. --- ## Why Groups Matter for Your Rituals Communication Tools are built into your daily rituals, and groups make them much more powerful: ### During Shutdown: VIP Only The shutdown ritual reminds you: *"Focus on your VIP communications only. The rest can wait!"* With groups, you can: 1. Create a "VIP" or "Essential" group with only your filtered/important inboxes 2. Click "Launch VIP" during shutdown 3. Handle only what's truly urgent 4. Close everything and enjoy your evening ### During Going Well: Quick Scan The mid-day Going Well ritual asks you to review communications and decide if you're processing or just scanning. With groups, you can: - **Processing**: Launch your full "Work" group - **Quick scan**: Launch just "VIP" to check for fires ### During Your Morning Block: Full Processing This is when you launch everything. Open your "Work" group, process it all, then close it all and get into deep work. --- ## Fixes and Polish This release also includes several quality-of-life improvements: **Quick Add Dialog** - Fixed an issue where clicking the Add button multiple times could create duplicate tasks **Task List & Calendar** - Tasks with active timers now display visual indicators in both the task list and calendar view - Improved task block editing flow - Fixed task autocomplete dropdown positioning **Bulk Actions** - Bulk actions no longer accidentally move milestone tasks - When moving tasks to the next bucket, today's tasks now appear at the top **Timeblocked Tasks** - Fixed positioning of timeblocked tasks in the task list **Electron Desktop App** - Timer bar buttons are now clickable again (they were being blocked by the window drag area) - Timer bar now takes up proper space and full width **API Improvements** - Preferences API now has backward compatibility for the "has onboarded" field --- ## Getting Started ### Set Up Your Tools 1. Go to **Communications** from the left menu 2. Click **Customize Tools** 3. Click popular tools to add them, or add custom ones 4. Organize into groups that match your workflow 5. Click **Save** ### Create a VIP Group We strongly recommend creating a "VIP" or "Essential" group: 1. Add only your important/filtered email inbox: - Gmail Important - Outlook Focused - Apple Mail VIP 2. Add one urgent channel if needed (Slack DMs, Teams, etc.) 3. Use this group during shutdown - nothing else! ### Try It During Your Next Ritual Tonight during your Shutdown ritual: 1. When you reach the Communications step, your tools will be right there 2. Click "Launch VIP" (or your essential group) 3. Quick responses only 4. Move on and enjoy your evening --- ## Full Documentation For the complete guide on Communication Tools including best practices, keyboard shortcuts, and integration with your rituals, see: [[Communication Tools|Communication Tools Guide]] --- ## What's Next We're continuing to refine the daily workflow experience: - Smarter tool suggestions based on your patterns - Quick access to recent tools - Integration with Task Actions for communication-related tasks --- *Stay intentional with your communications. Check less often, at the right times, with the right tools.*